Simple Root Cause Analysis Templates Guidelines
Root cause analysis or also well known as RCA aims to identify breakdown in processes & systems which contribute to the event. This analysis can improve safety and reduce future incident and even lower the total costs of risk ultimately if you make simple root cause analysis templates correctly.
Tips to Make a Simple Root Cause Analysis Template
A simple root cause analysis should be made rightly. Therefore, you need to know the rules. In this article, we will give you some important and useful tips so that you can make this kind of analysis rightly and effectively. For more detailed tips, let’s check it out below!
First of all, you have to collect the right information. You can make a good analysis if you get good data. Therefore, you have to make sure that the information you collect is comprehensive, accurate as well as consistent. Collecting information about your incident is very essential.
There are many options of root cause analysis software available that you can use. The software will be able to provide intuitive form design as well as simple entry screen to make sure that you capture the right information. You should get information from the trusted sources.
Secondly, you need to make a fear-free incident reporting environment. You cannot investigate something which was never reported. To make it effective, you should report all incidents. To that end, you should open up incident that reports to anyone in the organization.
After that, make a fear-free reporting environment. In this case, you need to let reports to be made anonymously. You may take action to lower the costs if you have the information. That is all about the second step in writing a simple root cause analysis form. Now, let’s continue to the next step!
Thirdly, you have to look beyond the incident report. It is the best place where you can begin identifying event to be investigated. But it is very critical to dig deeper than what the form states. Here, take a step back to know the full chain of event & relationship which led to the incident.
Next, you may need to ask some questions. The 5 whys technique will be very helpful to dig for answers. You can start from the problem & work backwards to sequence all the contributing events. You may also ask why the incidents happened. Anyway, explore all possible causes initially.
Next, you need to focus your attention where you may have the biggest impact. In fact, a few companies have resources or time to drill down into every claim or incident. If you have fixed the problem and performed a good analysis, you need to see a downward trend in similar incidents.
Last, you can consider leverage technology. This will be very helpful to make the simple root cause analysis templates. This analysis works to resolve the problems at the root in an efficient and cost effective way. This will also give a significant impact on the total cost of risk.
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